WVN Workforce
Privacy Policy
1. Who We Are
WVN Workforce ("we", "us", "our") is a recruitment business based in the United Kingdom. We operate the website www.wvnworkforce.com and provide recruitment and staffing services connecting employers with candidates.
For the purposes of UK data protection law (the UK GDPR and the Data Protection Act 2018), WVN Workforce is the data controller responsible for your personal data.
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at:
Website: www.wvnworkforce.com
2. What Personal Data We Collect
2.1 Candidates When you apply for a role, register with us, or submit your CV, we may collect:
• Full name, address, email address and telephone number
• CV, cover letter, employment history and qualifications
• Right to work documentation and identity documents
• References and referees’ contact details
• Salary expectations and availability
• Any other information you choose to provide to us
2.2 Employers & Clients
When you engage us as a client or contact us about our services, we may collect:
• Business name, address and contact details
• Names and contact information of hiring managers or HR personnel
• Job descriptions, vacancy details and hiring requirements
• Invoicing and payment information
2.3 Website Visitors
When you visit our website, we may automatically collect:
• IP address, browser type and operating system
• Pages viewed, time spent on the site and referring URLs
• Cookie data (see Section 8 below)
3. How We Use Your Personal Data
3.1 Candidates
We use candidate personal data to:
• Match you with suitable job opportunities and introduce you to potential employers
• Manage your registration and communicate with you throughout the recruitment process
• Verify your right to work and carry out background checks where required
• Comply with our legal and regulatory obligations
• Improve our services and website
3.2 Employers & Clients
We use client personal data to:
• Fulfil recruitment and staffing services
• Manage our business relationship and communicate with you
• Process invoices and payments
• Comply with our legal obligations
4. Legal Basis for Processing
We rely on the following legal bases under UK GDPR to process your personal data:
• Legitimate interests – to operate our recruitment business and match candidates with employers
• Contract – where processing is necessary to perform our services for you
• Legal obligation – to comply with applicable employment and tax laws
• Consent – where you have specifically agreed to our use of your data (e.g. marketing communications)
Where we rely on consent, you have the right to withdraw it at any time without affecting the lawfulness of any processing before withdrawal.
5. Who We Share Your Data With
We do not sell your personal data. We may share it with:
• Employers and hiring organisations – with your knowledge, as part of the recruitment process
• Third-party service providers – such as IT systems, HR platforms and payroll processors who act as data processors on our behalf
• Professional advisors – including lawyers and accountants where necessary
• Regulatory and law enforcement authorities – where required by law
All third parties we share data with are required to keep it secure and to use it only for the purposes we specify.
6. How Long We Keep Your Data
We retain personal data only for as long as necessary for the purposes set out in this policy:
• Candidate data: up to 2 years from the date of last contact or placement, unless you ask us to delete it sooner
• Client data: for the duration of our business relationship and up to 6 years afterwards for legal and tax purposes
• Website visitor data: typically 12 months in accordance with our cookie settings
After these periods, your data will be securely deleted or anonymised.
7. Your Rights
Under UK GDPR, you have the following rights regarding your personal data:
• Right of access – to request a copy of the data we hold about you
• Right to rectification – to ask us to correct inaccurate or incomplete data
• Right to erasure – to ask us to delete your data in certain circumstances
• Right to restriction – to ask us to limit how we use your data
• Right to data portability – to receive your data in a structured, machine-readable format
• Right to object – to object to our processing based on legitimate interests
• Right to withdraw consent – at any time where we rely on consent
To exercise any of these rights, please contact us via our website at www.wvnworkforce.com. We will respond within one month. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.
8. Cookies
Our website uses cookies to improve your browsing experience and help us understand how visitors use the site. Cookies are small text files stored on your device.
We use the following types of cookies:
• Essential cookies – necessary for the website to function correctly
• Analytics cookies – to help us understand visitor behaviour (e.g. Google Analytics)
• Preference cookies – to remember your settings and preferences
You can control and delete cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of our website. By continuing to use our website, you consent to our use of cookies as described here.
9. Data Security
We take the security of your personal data seriously and implement appropriate technical and organisational measures to protect it against unauthorised access, loss or disclosure. These include secure data storage, restricted access controls, and regular security reviews.
In the event of a data breach that is likely to affect your rights and freedoms, we will notify you and the ICO as required by law.
10. International Data Transfers
We are based in the UK and primarily process data within the UK. Where we do transfer data outside the UK, we ensure appropriate safeguards are in place in accordance with UK data protection law, such as using standard contractual clauses or transferring to countries with an adequacy decision.
11. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will publish the updated policy on our website with a revised ‘last updated’ date. We encourage you to review this page periodically.
12. Contact Us
If you have any questions, concerns or requests relating to this Privacy Policy or your personal data, please contact us:
Website: www.wvnworkforce.com
Email: hello@wvnworkforce.com
You can also contact the Information Commissioner’s Office (ICO) if you are unhappy with how we have handled your data:
ICO Website: www.ico.org.uk
ICO Helpline: 0303 123 1113